Subtle Ways to Manage Your Wedding Guests

By Seedlip and Maria Yeonhee Ji

The idea of keeping a wedding running smoothly and on time can seem like a daunting task, particularly if your guest list is on the larger side. It’s also something that’s fairly important to be able to do as most of your vendors - from caterers, photographer(s), entertainment, and even the venue staff - will be working around your planned itinerary and may bill additional fees if you don’t stick to the timeline. However, with four subtle steps, you can gracefully assert yourself to manage your guests and keeping things from getting out of hand - without your guests even noticing.  

1/ MAKE YOUR INVITES DETAILED

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Image by Paterson Brown; Wedding stationery by Just My Type.

Ensure that the stationery suite you send to your guests clearly conveys all the specific details regarding the logistics of the day so that you maximise the chances of people arriving on time. Double check dates, times, addresses of venue(s), RSVP dates and contacts - as obvious as this may seem, major mistakes in invites can get overlooked. But also make sure you’ve included key details such as whether or not plus ones and/or children are invited, information about any hotels in the area where you’ve reserved rooms at discounted prices, transport details if getting to the venue is tricky/confusing, and an itinerary if your wedding is going to be held over a weekend and/or if there are several events planned throughout the day. See our guide on absolutely everything wedding invites related here.


2/ MAKE THE MOST OF YOUR WEDDING WEBSITE

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Image sourced via Minted Weddings

If you prefer your wedding invites to be more minimalist, simply include the link to a wedding website that has all the information mentioned above. Make the most of all that wedding websites have to offer: share lots of information with your guests without flooding their homes with sheaves of paper; emphasise things that are important to you such as having an unplugged ceremony and/or social media boundaries; and circumvent traditional wedding etiquette and link in a wedding registry so that you receive practical gifts you’ll cherish rather than piles of salad forks you don’t need. Find out how to build your own perfect wedding website here

3/ PLY YOUR GUESTS WITH NON-ALCOHOLIC DRINKS

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Image sourced via Seedlip

To keep the party on the classier end of a wild time, make sure to provide plenty of non-alcoholic drink options throughout the reception. Those who view beverages with zero alcohol content to be simply lacklustre alternatives to alcohol couldn’t be more wrong; opt for choices like Seedlip’s distilled non-alcoholic spirits which are found in some of the world’s finest establishments, including cocktail bars, Michelin-starred restaurants, and luxury hotels. Your guests will be happy, hydrated, and prepared - both mentally and physically - to dance the rest of the night away. 


4/ PLACE VISUAL CUES AT KEY LOCATIONS

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Image sourced via Valentina’s Stuff

Clear signage with instructions for guests can be immensely helpful in managing your guests - especially if you have a larger crowd in attendance. 

wedding,guests,bride,planning,ideas,inspo,help,family,friends,bridal party,catering,signage,invitations
Image sourced via Fine Signs YYC

Place itineraries in plain sight so that they can act as visual cues for people to be at the right spots at the correct times, and have signposts to guide guests to different areas if your venue is in the sprawling outdoors. It’s always a good idea to still have a few trusted bridesmaids or responsible family members to help usher people to and from where they need to be, but their jobs will be so much easier if you also have some permanent signs to share the workload. See our tips on how to use signage at your wedding here
 


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